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5 rules for managing software assets

What?. I know, it sounds like a joke. We don't even have an intelligible way of calling it.

To understand us, it is the opposite of trusting everything to pirated software in the company.
What I think about the abuses as a manufacturer or as a user, we have already reflected in this another entry, so now we are going to focus on why it makes sense to worry about what programs we are using in the company ... or at our children's school, go !.
With loss of hope in common sense in this matter of computer use / consumption, conglomerates of good practices in technology proliferated. The English began with criteria and perseverance, consolidating it in ITIL® (notable v3). With the pause typical of the palace, we now also have an international standard: «the ISO 20000»(Explained from scratch by J. Herons).
Look how good. However, here we are left with only an idea, present in both compendia of good practices: establish an organized view of existing assets (in a Configuration Management Database, CMDB in English).
This simple conclusion is the result of a long process of introspection, as we say, initiated by the English but already agreed worldwide. They have earned us a margin of confidence.
The same trust we have in our grandmother. Surely she would also tell us to try combine tools and work procedures in the company. Direct benefits: creating and sharing a common (technological) culture. These benefits catapult our organization towards a known and stable level of productivity: the same activity consumes the same resources in all areas of the organization. Revolutionary!
Well, we already have a direct advantage: predictable productivity.
Understood. Let's look then that these software assets fit our economic capacity. Let's not get creative, let's not insist on pulling the "SuperPlus More Than Professional" version for each and every one of the tools. Let's adjust the size of the barrel to that of the fly we intend to hunt. Ah! Nor do we force our environment (customers, suppliers, allies) without prior consensus: "if you can, (just as) your neighbor can't" ... or he doesn't want to.
It does not reach us. We cannot with Free Distribution Software. Well, all is not lost.
The cloud comes to the rescue. How? Has he managed to force new ways of marketing, the so-called "Payment for Use of the Software". We change an investment to be amortized for consumption aligned with success. More wickers: second-hand software also looms vigorously in the distance. With or without crisis.
But unfortunately, the dizzying technological advances also bring us a poison apple: virtualization.
Yes, I know we said that the cloud came to the rescue. It's true, but your cousin «The Virtu» you can play it to us. And a lot.
Retuning: we are exclusively focused on managing company assets, particularly software assets. Therefore, if by the work and grace of virtualization we have happened to have a consumption 10 or 100 times higher of commercial products, we have a real problem. That simple.
If the software product we are consuming is commercial and does not support pay-per-use, creating a new virtual machine involves incurring new expenses.
How do we mitigate it? with 5 firm rules … And company rank:
  1. El Free Distribution product is valid, Yes, we have it homologated in the company. Better yet with support.
    • A model case is the ecosystem for software development of clinker.
  2. It no longer makes sense to acquire licenses of the type OEM. They are a lousy business.
    • Issued by an "Original Equipment Manufacturer" (laughs)
    • Linked to particular hardware (serial number, more laughs)
    • They are NOT transferable from one team to another
    • Cannot be resold without original equipment
    • They rarely support updates to newer versions
  3. He who lives by the sword will die by the sword. Internal pay-per-use policies help streamline consumption.
  4. Our templates base must strictly carry the must-have business software. Uninstalling unused software is your friend.
  5. You need a control and monitoring table, supported by software asset management.
In short, let's keep our minds on the cloud but our feet on the asphalt. As those of Pirelli:
"Power without control is useless"
A parting question:
Does it seem reasonable to you to continue linking marketing to hardware?
If you dare, we will be happy to discuss it in the comments.
Miguel Ángel Nicolaus

Miguel Ángel Nicolaus

Miguel Ángel is CIO, Director of Innovation and co-founder of Panel Sistemas. Follow @ mnicolao11 on Twitter, or visit their profile at Analysis. You can also contact him via e-mail at this address.

Leave us your comment


  1. Manuel Jesus Recena Soto


    It's an honor that you used Clinker as an example of something. From klicap, we thank you very much.

    All the best

  2. Miguel Ángel Nicolaus

    Good Manuel, things were easy. I wish we had such good examples for the other rules, but ...

  3. Lyrian

    Thank you very much for the information you give us in this post, I have a small company, I do not have much experience in what these software are, I hope you continue to publish a post like this. I want to increase the productivity of my company to be able to become someone in the market.

  4. Miguel Ángel Nicolaus

    Hi Liriano, increasing the productivity of the company is a challenge that we are all continually facing, so welcome to the club! 😉

    The concern to improve and seek alternatives is essential for success.

    Greetings and thanks for participating.


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